Sub Account V2 - Fund Oversight
Effective Date: July, 2026
Fund Oversight is a new capability under Wallet as a Service (WaaS) that enables businesses to connect employee DOKU e-Wallet accounts directly to the Merchant Dashboard. This feature helps businesses distribute operational funds, monitor balances, and track transactions in real time from a single platform.
Designed for businesses with multiple branches or field teams, Fund Oversight simplifies operational fund management without requiring API integration.
Explore More about Fund Oversight
Try Fund Oversight Sandbox Demo
🔍 What’s New?
Fund Oversight introduces Account Linking, allowing DOKU e-Wallet accounts to be connected directly to a merchant's WaaS dashboard.
Once linked, businesses can distribute funds to employees or operational teams, monitor wallet balances in real time, and review transaction history from a centralized dashboard.
Accounts can be linked through two methods:
User-Initiated – employees link their own wallet using a Sub-Account Referral Code from the DOKU e-Wallet application.
Merchant-Initiated – businesses invite users directly from the dashboard, individually or through bulk CSV upload.
💡 Why It Matters
Many businesses with multiple branches or operational teams still manage petty cash through manual bank transfers, messaging applications, and spreadsheet reporting.
These processes provide limited visibility into how operational funds are used and require finance teams to spend significant time verifying balances and reconciling expenses.
Fund Oversight digitizes this workflow by allowing businesses to distribute and monitor operational funds in real time, improving financial visibility while reducing manual administrative work.
🚀 How It Works
🔄 Before
Previously, businesses managed operational funds through manual processes.
Typical activities included:
Finance teams transferred funds individually to employees or branch accounts.
Employees shared proof of transfer through messaging applications.
Spending was monitored using spreadsheets or manual reports.
Finance teams reconciled balances periodically, often at the end of the day or month.
🆕 After
With Fund Oversight, employee wallets can be linked directly to the merchant dashboard.
Finance teams can distribute operational funds, monitor wallet balances, and review transaction activity in real time without manual reconciliation. Every linked wallet becomes visible from a centralized dashboard, providing greater transparency over company spending while simplifying operational fund management.
⚙️ How It Works
Getting started with Fund Oversight is simple:
Enable Account Linking through Wallet as a Service.
Link employee wallets using either:
Referral Code from the DOKU e-Wallet App, or
Merchant Dashboard (individual or CSV upload).
Once linked, employee wallets become visible within the merchant dashboard.
Finance teams can distribute operational funds directly to linked wallets.
Businesses can monitor balances, transaction history, and fund usage in real time from a single dashboard.
For complete implementation guidance, please refer to the DOKU API References.
💼 Key Feature
Account Linking through the DOKU e-Wallet application
Merchant Dashboard for centralized account management
Real-time balance monitoring
Transaction history and financial mutation tracking
Individual and bulk account linking via CSV import
No API integration required for basic account linking
📌 Key Details
Before implementing Fund Oversight, please note:
Employees must have an active DOKU e-Wallet account before linking.
No API integration is required for the basic Account Linking process.
Merchant-Initiated linking supports bulk onboarding through CSV import.
Users may disconnect their linked wallet at any time, ensuring a consent-based linking process.
A demonstration environment is available for testing through the DOKU Sandbox.
⚠️ Important Notes
Employees must have an active DOKU e-Wallet account before they can be linked.
Bulk account linking is available through CSV import for businesses managing large operational teams.
Linked users can disconnect their account at any time, ensuring a consent-based account linking process.
Basic account linking can be performed directly from the Merchant Dashboard without additional API development.
For assistance, contact our Care Team at care@doku.com or (021) 1500963.
Thank you and best regards, DOKU Product Team
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